How to Request Third Party Purchases

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Overview

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Purpose

This procedure shows you the flow to request third party purchases for development need, such as assets and licenses

Applicability/Scope

This Procedure is applicable to all purchase request from quest

Prerequisites

Responsibilities

• Requester:
  • responsible to provide information regarding the purchase such as the need, link, price, etc.
  • responsible to request to stakeholder
• Stakeholder (PM):
  • responsible to review and approve the request
  • responsible to allocate budget for the purchase
  • responsible to request purchase to finance
• Finance:
  • responsible to perform purchase

Procedure

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Steps

1. Team member sourcing about the purchase

2. Team member request purchase to their stakeholder (PM)

3. Stakeholder review the request

4. If request is approved, Stakeholder to allocate budget for the purchase

5. Stakeholder sends email to Finance team regarding the purchase. Email request format is coming soon, but you will need to include these informations in the email:

   • Detail of purchased (what item, price, etc.)

   • Link to purchase

   • Quantity of purchase

   • User and password of the account to be used for purchase

6. Finance team process the request

7. Finance team perform the purchase

8. Once the purchase is done, Finance team will let the team know